Please note that you cannot certify photocopies of your own documents. You also can`t ask your parent to do it for you. If someone above certifies your documents, they must meet the following criteria. You must: A „certified true copy” of a document is a copy of a document that has been certified as a true copy of the original. To make a certified copy of your document, you must bring the original and a photocopy to a Canadian notary. The notary compares the copy with the original and certifies the copy by affixing his signature and seal directly to the copy. This type of certification certifies that the document is a certified true copy of the original. Once you`ve found someone to certify your documents, it`s not enough for them to make a photocopy and sign their name. The professional who certifies the documents must also write the declaration: „I confirm that it is an authentic copy of the original document”. The persons authorized to certify copies submitted to the Government of Canada are: A certified true copy may be required for a variety of purposes, whether for government requests, judicial or commercial purposes. In some cases, you may need certified true copies when you apply for a replacement document, for example: Your proof of citizenship and photo identification are required. Finally, make sure that the photocopy itself is of good quality. Certified true copies still cannot be accepted if they are too light or illegible or if part of the document is not included in the copy.
For this reason, when creating a copy, documents should be placed in the middle of the glass and not on the edge to ensure that no part of the document is lost. At International Documents Canada, we specialize in quickly and accurately managing the Canadian authentication and legalization process for our clients. On our website you will find detailed information about the authentication and legalization process as well as related topics such as certified true copies. We also recommend that you contact our specialists for any questions. We answer your questions and clearly show you your options for certifying your document – without pressure and without commitment. Call toll-free at 1-888-433-1011 or submit our short contact form. If you request certified true copies when applying for a new passport or travel document, you will receive unsigned real copies. However, for applications submitted to the Canadian government, professionals in several professions may certify copies, including Only appointed officials may certify true copies. To obtain your certified copies, you must contact a notary, a High Court lawyer or the Commissioner for Oaths. Only people in certain regions, many of which are regulated, can certify copies.
Who can certify the copies also depends on where the copies are submitted. For example, to file Cuban marriage documents with the Cuban consulate, only a lawyer can certify the copies; Certified copies by an official under oath or other professional that may be accepted by another government or organization will not be accepted by the Cuban Consulate and the application will be returned to the applicant. In order to officially certify a document as an authentic copy, our notary must first check the original document and compare it with the copy you provided. Many applications that you may need to complete during your lifetime require certified true copies of the supporting documents that must be submitted with the application package. This is especially true if you are filling out Canadian or other immigration applications. But what is a certified true copy? However, if the person certifying the copies uses a press seal to emboss the paper – to produce a stamp without color but with an embossed font – it is recommended to use a colored seal so that the stamp appears on a photocopy. Raised seals on plain white paper are highly visible, but do not appear easily on a photocopy of the certified copy. Certified true copies are certified true copies of the original documents. If you have certified true copies, you don`t have to send the originals, giving you the option of losing them, having them stolen, or being damaged upon delivery.
Certified true copies are made for wills, powers of attorney, affidavits and even death. Certified true copies are also made with the aim of not carrying the original documents with you at all times, which saves you from losing the original documents. Certified translations are often used in applications where none of the submitted documents are returned to the applicant or where several of the documents must be submitted to different government agencies. Often, the only acceptable translations of documents must be certified true copies to prove the authenticity of these documents. Your documents can be certified free of charge by Service Canada staff. You can certify your documents at any Service Canada Centre. However, for some applications, only original documents returned to the applicant will be accepted. You must ensure that certified translations are an acceptable substitute for original documents for everything you request.
Some organizations require certified copies of your passport or signed travel document. If you`re not sure if this is the case, contact the organization and ask them. A complete list of professionals who can certify documents for applications to IRCC (Immigration, Refugees and Citizenship Canada) can be found below. Please always confirm that the organization to which you are submitting documents allows the submission of certified true copies. Some professionals, such as lawyers, often have stamps or seals that they use to add parts of the required information based on the number of certified true copies they need to make. A certified true copy does not require a stamp or seal to be complete. These stamps are usually just a matter of convenience for the person making the copy, and the same information in handwritten form is also acceptable. You may also need certified true copies for use in another country and your original documents are located in Ontario.
Certified copies of the original documents are also required for official transactions that require identification, such as redeeming your RRSP if necessary. You will then need to take these photocopies to someone who can confirm their authenticity. Who is authorized to certify or certify copies varies by organization and jurisdiction. At OMQ Law, your documents are certified by a notary. Yes, absolutely. It is very important that you bring your original documents so that a copy can be certified. Since the notary must check every detail, the original document is necessary. It is important to note that a simple photocopy, image or scanned copy of the document is not sufficient to obtain a certified true copy of an original document. In general, Service Canada will only accept a photocopy of an original document if you provide it in a readable format and if someone confirms that the documents are an authentic copy of the original document. The notary will then provide his contact details and affix the notarized seal on the copy to certify it as an authentic copy and insert a statement that the photocopy is an authentic copy of the original document. This copy can then be sent to the organization that needs the documents.
The request for a government record or the submission of a request requires not only personal information, but also official documents. Often, these official documents are very sensitive and issued by the government, from ID cards to status certificates that you don`t want to send or submit. The person who certifies your copies cannot be a member of your family under any circumstances. For someone to certify copies of your documents, they don`t need to know you personally. Many people ask their personal doctor or lawyer to certify their copies, but you can ask any professional to do so, as long as it is acceptable for your request. If the person certifying the copies knows you as their patient or client, they should not charge you anything. However, if you are unknown to them, and sometimes even if you are their client, they may charge you a fee for the certification of your documents. It is perfectly legal for them to do so. It is important to note that certified true copies are made for both official and unofficial documents. It can be created for all documents in any language.
It only needs to be translated into English if the documents are to be sent to an English-speaking country. The answer to the question „How do I get a document certified?” depends entirely on the type of certification you need. This article looks at the two most common types of document certification you encounter in Canada: 1) confirming the authenticity of your document so that it can be officially recognized in another country, and 2) having a certified copy of your document made.